Solo
Owner-operator.
$99/month
- Documents
- 100 a month
- Setup, one time
- $299
Site Tally
Catch paperwork problems before they reach your books.
It checks receipts, packing lists, dump tickets and supplier invoices, and matches them to your card charges. Works with QuickBooks. Fewer missing receipts, clearer exceptions, less weekly cleanup.
Example · Fictional data
Weight ticket example with fictional data. Ticket DEMO-1042 from Example Disposal Co. is read: gross 32,000 pounds, tare 20,000 pounds, net 12,000 pounds or 6 tons, at $85 a ton, total $510. All math checks pass and the vendor, billed-to company and job are on file. It is flagged red as a duplicate that is already on file, so this copy is held for review and no second expense is created. It matches a $510 card charge, and the duplicate flag stays open.
PassedWorth a look doesn't blockNeeds review held as an exception
The problem
Paperwork is everywhere. Money slips through the gaps.
- TruckReceipts ride around on the dash until they fade.
- EmailSupplier invoices sit in an inbox nobody opens on Friday.
- CardCharges show up with no receipt behind them.
- TwiceThe same dump ticket gets turned in two times.
- MathTotals get paid without anyone adding them up.
Most of it turns up at cleanup time. Some of it never does.
How it works
Three steps. No new habits.
- 01
Snap a photo.
Receipt, packing list, dump ticket or supplier invoice. Take a phone photo or send the PDF.
- 02
Site Tally runs the checks.
AI reads the page. Then plain code does the math and checks it against your vendors, jobs and card charges.
- 03
Review the flags.
Red needs a look before it goes further. Yellow is worth a glance. Clean documents stay in the list too, so you can open and review any of them.
AI reads. Code checks.
AI copies the fields off the page, exactly as printed. It doesn't do the math.
Same rules every time.
Weights, totals, duplicates and card matches are checked by plain code, so the same document gets the same result.
What it catches
Stop paying for the same dump ticket twice.
That one, and the other mistakes that cost you when nobody's looking.
Weight math
Gross
31,480 lbminus tare19,920 lbis 11,560 lb. The ticket says11,650.Needs reviewDuplicate paperwork
Same ticket number, same yard, turned in again. The copy gets held for review. Nothing gets booked twice.
Needs reviewInvoice totals
Line items add up to
$460.00. The subtotal says$500.00.Needs reviewMissing receipts
A
$184.16card charge at a hardware store with no receipt behind it yet.Worth a lookVendor or job mismatch
Billed to a different company? That's red. Vendor or job not on your list? Yellow, so someone takes a look.
Needs reviewWorth a look
Site Tally points things out. You make the call. It doesn't pay anything, and it won't catch every mistake. Think of it as a second set of eyes for your bookkeeping, not a replacement for yours.
Pricing
Pick a plan by how much paper you push.
Monthly plans plus a one-time setup, where we load your vendors, jobs and card data so the checks know what “right” looks like on day one. Extra documents are $0.50 each. Bigger operations get a custom quote.
Crew
Small crew with several jobs.
$199/month
- Documents
- 400 a month
- Setup, one time
- $299
Company
More volume, more people.
Custom
- Documents
- Sized to your volume
- Users
- Multiple users
- Pricing
- Quoted for your companyMonthly price and setup
How documents count
- A two-page invoice counts as one document.
- A duplicate photo doesn't count again.
Going over
- You get a heads-up when you hit 80% of your monthly documents.
- Past your plan, extra documents are $0.50 each.
Works with QuickBooks and other software your company already uses. We'll confirm yours during setup.
FAQ
Straight answers.
What paperwork does it handle?
Store receipts, supplier packing lists, dump and landfill weight tickets, and supplier invoices. A phone photo works. So does a PDF.
How are documents counted?
One document is one receipt, ticket, packing list or invoice. A two-page invoice counts as one. A duplicate photo of something already in doesn't count again.
You get a heads-up at 80% of your plan. Past your plan, extra documents are $0.50 each.
What happens when something gets flagged?
Red means an exception. It's held until someone looks at it, like a duplicate ticket or a total that doesn't add up. Yellow is worth a look but doesn't block anything. Green means the check passed.
Green doesn't mean anything got paid. Site Tally doesn't pay bills or move money. You make the call.
How does my card data get in?
During setup we load your card charges from your statements, along with your vendors and jobs. There's no live bank connection yet, so new charges get loaded from your statements too.
Does it work with QuickBooks?
Yes. Site Tally works with QuickBooks, and it has integrations for other software companies use. Tell us what you run when we talk, and we'll confirm yours during setup.
Get started
Tell us about your paperwork.
Fill this out and we'll reach out to set things up. It's a request, not a checkout.
- We talk through your vendors, jobs and cards.
- We load them in during setup.
- You start snapping photos.